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This applies to the following countries
  • All countries
Temporary approver is a handy feature to handle vacations and time off for the approver. Depending on your organisation’s settings a temporary approver can be appointed by the approver, otherwise an administrator needs to appoint the temporary approver. Let’s start with the setting options. You find these in the Expense policy view.
When you set up the approval structure you must choose how to handle temporary approvers. You have three choices. 
No = An approver can’t add a temporary approver Only from approvers with same or higher approval limit = In this case an approver can choose from other approvers Yes, from all employees = The approver can choose from any user in the organisation Once this setting is done there is two ways of adding a temporary approver.
For this option to work, settings need to be either Only from approvers with same or higher approval limit or Yes, from all employees.
  1. Go to Settings on your profile.
  2. Click on approval settings. 
  3. Click Add temporary approver. 
  4. Under Organisation is a list of the organisations you are approver for. Most approvers only have one choice. Choose the one you want to set a temporary approver for.
  5. Next step is to choose who will be the temporary approver. Click Temporary approver and a list of all available users appears. It is also possible to search for a specific user. 
  6. Last step is to add date interval for the temporary user. Don’t forget to save
  7. Now you can see a list of the temporary user and between which dates they are valid.
  8. If you want to remove a temporary user just click the cross button to the right. 
Last modified on September 9, 2026