Overview

Streamline Your Accounting with Our New Exact Online Integration

We are excited to announce our new integration with Exact Online! This powerful connection is specifically designed to optimize and automate expense management for organizations operating in the Netherlands (and is particularly beneficial for organizations using Nmbrs).

By bridging the gap between our platform and Exact Online, you can say goodbye to manual data entry and welcome a completely automated, seamless, and secure accounting workflow.

What Pain Point Does This Integration Solve?

Manually transferring expense reports, receipts, and mileage from one system to another is not only time-consuming—it is also prone to human error. It is easy for a decimal point to be misplaced, the wrong VAT code to be selected, or an expense to be posted to the incorrect cost center.

The Exact Online integration automates this entire process. The system ensures that the correct data is always in the right place, with absolutely no manual intervention required.

Key Benefits:

• No More Manual Data Entry: Approved expense reports are automatically posted directly into Exact Online as properly structured journal entries.
• Eliminate Data Errors: Automation completely removes the risk of typos, incorrect account codes, or misplaced decimals.
• Granular Financial Tracking: Every single expense is precisely mapped with its corresponding GL accounts, VAT codes, cost centers, cost units, and supplier references.

How It Works (The Data Flow)

The integration is set up through our partner Maesn and ensures that our platform and Exact Online are always aligned by managing data automatically in two directions:

1. Inbound (From Exact Online to us)

To keep your expense reporting accurate, we automatically pull the following master data from your Exact Online environment:

• Chart of Accounts: Including Profit & Loss, Balance Sheet, and Creditor accounts.
• Journal Codes: Available journals for correct and structured posting.
• Tax/VAT Codes: Including VAT percentages and descriptions.
• Suppliers: Vendor master data to easily match expenses to the right supplier.

2. Outbound (From us to Exact Online)

Once an expense report is approved in our platform, the system automatically generates and exports an Exact Online-compliant journal entry, including all the specific accounts and dimensions mentioned above.

How to Get Started (Admin Setup)

Setting up the connection is quick and straightforward, and can be done directly in the interface. As an administrator, follow these basic steps:

• Navigate to Integrations: Log into the system as an administrator, go to the Integrations section, and select Exact Online.
• Authorize the Connection: Enter your Exact Online account credentials to authorize the platform to connect, and approve the necessary permissions.
• Initial Sync: Once authorized, an automatic initial sync will run. The system will immediately fetch your GL accounts, journal codes, VAT codes, and suppliers from Exact Online.

Please note that this integration is technically set up through Maesn to ensure a stable and secure connection with Exact Online.