> ## Documentation Index
> Fetch the complete documentation index at: https://help.findity.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I manage Reminders?

<Note>
  **This article applies to the following countries**

  * All countries
</Note>

**The Administrator - Reminders**

With the reminders function, you have the opportunity to create customized reminders that you want to send out within the organisation. These reminders will go out as a push notification (in the phone app) but also via e-mail and as a notification inside the expense management platform.

**Activate a new reminder**

On Organisation level, go to the left-hand side menu to *Settings* and *Reminders*.

To create a new reminder press *Add reminder*.

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Now it's time to customize what type of reminder you would like to send:

* **Reminder title** - What kind of title you would like to have for your reminder.

* **Message** - What kind of message you would like to send out to the users.

* **Date/time to send reminder** - Choose the date and time you want to send the reminder.

* **Repeat** - Here you have the following options to repeat the reminder: *Do not repeat, Every day, Every week, Every second week* and *Every month.*

* **Send to** - Here you have 3 types of options for who within the organisation to send the reminder to: *All the users in the organisation, Users with non-submitted reports* and *Approvers with ongoing to-do items.*

  If you choose to send the reminder to all users in the organisation, the reminder goes out to all users who are added as a user in the organisation.

  Users with un-submitted reports mean that the reminder goes out to users who have reports lying around that have never been submitted. Worth noting is that if a report has been submitted and rejected before, **no** notice will be issued in this case.

  The approver option (with reports in their to-do list) means that reminders go out to users who have reports to manage in their to-do list, this can for example be a report to approve.

In the example below, we would like to send a reminder to the approvers at 9 AM every month on the 23rd with a message to approve/reject their reports from other users in their to-do list. Therefore, we also choose the option to send this reminder to *Approvers with ongoing to-do items*.

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When you made all the settings for the reminder that you are happy with - *Save* the reminder to activate it.

**How will the reminder be received by the user?**

If the user has activated e-mails from the platform (this is chosen in their *Personal settings* in their *Private mode*) they will receive an e-mail with the reminder. They will also get a push notification (if activated) in their app and also as a message under *Notifications* in the user's *Private mode* in the platform.

**Inactivate, delete or edit the reminder**

You can choose to inactive the reminder by clicking on the "on/off switch" in your left-hand upper corner in the *Reminder*-window. This function is good if you would like to active the same reminder later on.

To make changes to an already existing reminder, you click *Edit* in the right-hand side bottom corner. To delete the whole reminder press *Delete* on the left side of the *Edit*-button.

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## Related articles

* [How do I set up approvers?](/en/settings-administrator/how-do-i-set-up-approvers)
* [Can I download the generated file somewhere at the organisation?](/en/expense-and-reports-administrator/can-i-download-the-generated-file-somewhere-at-the-organisation)
* [How do I change the voucher series?](/en/settings-administrator/how-do-i-change-the-voucher-series)