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# Can I upload a user guide with the company's policy and instructions for expense reporting?
**This article applies to the following countries**
* All countries
Here, we describe how you, as an administrator in the service, can present your organisation's policy and instructions for how users should report expenses. This can be done by uploading a document that will be visible to users when they register expenses.
Under **Marketplace** in the menu on the left, the **Policy and Approval** function needs to be activated.
If approval is already activated for the organisation, you don’t need to take any further action. Policy has been added under this function and is now called **Policy and Approval**.
When activated, under **Policy and Approval** in the menu on the left, you will have two tabs to choose from: Approval and **Policy document**.
To the right, under the **Policy Document** tab, you will find the **Upload policy document** button. Click on it to upload a document.
The document to be uploaded must be in **PDF** format, we recommend the file type **PDF/A**.
Once the document is selected and uploaded, it will appear under this tab as shown below, with information about who uploaded the document and when it was uploaded.
Here, you can also preview the document, rename it, or delete it using the three icons on the right.
Once the document is uploaded and in place, it will be accessible to users reporting expenses for the organisation.
The user will see this button in private mode under the **Dashboard** tab on the web.
In the app, the user can find the document by clicking on the three lines in the top right corner and then selecting **Policy.**
When the user clicks the button, the policy document will be displayed as shown below.
## Related articles
* [Will the system know if the same expense were registered more than once?](/en/expense-and-reports-administrator/will-the-system-know-if-the-same-expense-were-registered-more-than-once)
* [How can I get a reminder when there is reports to handle?](/en/expense-and-reports-administrator/how-can-i-get-a-reminder-when-there-is-reports-to-handle)
* [Can I add a setting with how many expenses the user can register in a report?](/en/expense-and-reports-administrator/can-i-add-a-setting-with-how-many-expenses-the-user-can-register-in-a-report)
* [How can I as an administrator change the currency or the exchange rate in a submitted report?](/en/expense-and-reports-administrator/how-can-i-as-an-administrator-change-the-currency-or-the-exchange-rate-in-a-submitted-report)
* [Where do I add my e-mail as a recipient when reports is available to be handled at the organisation?](/en/expense-and-reports-administrator/where-do-i-add-my-e-mail-as-a-recipient-when-reports-is-available-to-be-handled-at-the-organisation)